Coordinating a neighborhood emergency preparedness workshop - (Reading > Correspondence)
Coordinating a neighborhood emergency preparedness workshop
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Read the following message.
Dear Samantha,
I hope this email finds you well. I'm writing to follow up on our conversation at last month's community barbecue about organizing an emergency preparedness workshop for our neighborhood. After the minor flooding we experienced on Oak Street last spring, I think many of us realized we aren't as prepared as we should be for unexpected situations.
I've done some research and contacted the Vancouver Emergency Management Office. They offer free 90-minute workshops where they send a trained facilitator to community groups. The facilitator would cover basic emergency preparedness, creating family emergency plans, and assembling emergency kits. They can accommodate up to 30 participants, which seems perfect for our neighborhood size.
I checked availability, and they have openings on Saturday, October 15th from 2:00-3:30 PM or Wednesday, October 19th from 6:30-8:00 PM. The community center on Maple Avenue has a meeting room we could use for $45, which works out to only $1.50 per person if we get 30 attendees. I'm happy to cover this cost initially, and we can collect small donations at the event if people are willing.
I was particularly touched by how enthusiastic the emergency management coordinator was about our initiative. She mentioned that our neighborhood's proactive approach is exactly what they hope to see more of across the city. Apparently, only about 23% of Canadian households have complete emergency kits, which is a bit concerning.
Would you be willing to help me coordinate this? I remember you mentioned having some experience with event planning. I thought perhaps you could help with creating a simple sign-up form and spreading the word through your connections on Pine Street, while I handle the logistics with the community center and the emergency management office.
I was thinking we could also provide some light refreshments – nothing fancy, just coffee, tea, and perhaps those delicious oatmeal cookies from Westside Bakery. I'm a little nervous about the turnout, but I believe this is important for our community's safety.
Please let me know your thoughts on the dates and if you'd be interested in helping. I'd like to confirm everything by next Friday so we have enough time to promote the workshop.
Thanks for considering this,Michael
1. The main purpose of this email is to .....
inform Samantha about a recent flood in the neighborhood.
ask Samantha to help organize a community workshop.
invite Samantha to attend an emergency preparedness event.
thank Samantha for her previous event planning assistance.
2. According to the email, the Vancouver Emergency Management Office .....
charges a fee for their workshops.
can only accommodate small groups.
provides trained workshop facilitators.
requires communities to have emergency kits.
3. The $45 mentioned in the email is for .....
emergency kit supplies.
refreshments at the workshop.
the workshop facilitator's fee.
renting the community center space.
4. Michael and Samantha initially discussed this topic .....
at a neighborhood flood meeting.
during a community social event.
via email correspondence.
at the community center.
5. Michael expects Samantha might help with .....
covering the initial costs.
contacting the emergency office.
creating a registration system.
providing refreshments.
6. Michael appears to be concerned about .....
finding a suitable venue.
how many people will attend.
the quality of the workshop.
the cost of the event.
Here is a response to the message. Complete the response by filling in the blanks. Select the best choice for each blank.
Hi Michael, Thanks for your email about the emergency preparedness workshop. I think it's a fantastic idea, especially after 7 ..... I'd be more than happy to help coordinate this important event. Regarding the dates, I think the Saturday option would 8 .... since more people are likely to be available on a weekend afternoon. I can definitely create a sign-up form and will start 9 .... as soon as you confirm the date. Don't worry about the turnout - I'm sure many neighbors will be interested, especially when they learn that only 10 .... of Canadian households are fully prepared for emergencies. For refreshments, I'd be glad to pick up the cookies from Westside Bakery. My sister actually works there and might be able to 11 ..... Let me know when you've booked everything and we can meet to discuss further details. Best regards, Samantha
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