Words (Core Vocabulary)
- permit / licence / certificate / authorization
- application form / online portal / upload / submission
- requirements / eligibility / criteria
- supporting documents / notarized copy / affidavit
- proof of address: lease, utility bill, bank statement, government letter
- processing time / service standard / expedited
- inspection / appointment / interview
- decision / approval / refusal / appeal / reconsideration
- reference number / case number / file number
Phrases (Plan → apply → track)
- Could you list the requirements and acceptable documents for this permit?
- Is proof of address required, and which documents are accepted?
- I’ve submitted my application—may I have the reference number?
- What is the processing time, and is expedited service available?
- If refused, what’s the appeal process or reconsideration timeline?
Contextual Examples (Natural, everyday)
- Counter: I’m applying for a parking permit—here are my lease and utility bill; are they acceptable?
- Email: Reference number 7842—could you provide a status update and estimated decision date?
- Portal message: I uploaded a notarized copy—please confirm it meets the requirements.
Collocations & Phrases (bold the key words)
Requirements & docs
- review the criteria
- prepare supporting documents
- provide proof of address
- submit notarized copies
Process
- receive a reference number
- track application status
- request expedited service
- book an inspection/appointment
Decisions
- receive an approval/refusal
- file an appeal
- request reconsideration
- address deficiencies
Canadian Cultural Context (How to sound natural & polite)
- Different agencies accept different proofs; always ask what’s acceptable before you submit.
- Polite persistence helps: reference your file number, list what you’ve provided, and ask for next steps.
- Keep PDF scans named clearly (e.g., Lease_2025-09-01.pdf).
Extra Mini-Patterns (plug-and-play)
- Requirements ask: “Could you confirm the acceptable proof of address documents for this application?”
- Status check: “Reference #…, could you share the current status and estimated timeline?”
- Appeal: “If the application is refused, what’s the appeal or reconsideration process?”