Words (Core Vocabulary)
- printer / driver / queue / duplex (double-sided) / grayscale
- page size (Letter 8.5×11, Legal, A4) / margins
- scan / DPI / OCR (searchable text) / flatbed / ADF (feeder)
- PDF / export / combine / compress
- cloud storage (Drive/OneDrive/Dropbox) / share link
- permissions (view / comment / edit) / link expiry
- e-signature / initial / date
- paper jam / toner/ink / alignment / calibration
Phrases (Prepare → print/scan → share)
Before printing
- Could you set Letter size, duplex, grayscale?
- Please print single-sided for these forms.
Scanning
- Scan to PDF at 300 DPI with OCR and auto-crop.
- Combine pages and name the file YYYY-MM-DD_Invoice.pdf.
Sharing
- Create a view-only link and set expiry for 7 days.
- Grant edit access to [Name]; others view-only.
Fixes
- There’s a paper jam—how do I clear the feeder safely?
- The printer is offline—should I reinstall the driver or restart the queue?
Contextual Examples (Natural, everyday)
- Print job: Two copies, duplex, stapled, Letter size.
- Scan desk: 300 DPI, OCR on, combine to one PDF; save to the shared folder.
- Share: Sent a view-only link; please request edit access if needed.
Collocations & Phrases (bold the key words)
Printing
- select the page size
- set duplex/grayscale
- staple and collate
- clear a paper jam
Scanning/PDF
- scan at 300 DPI
- enable OCR
- combine/compress a PDF
- rename with a date stamp
Sharing
- create a share link
- set permissions
- limit link expiry
- revoke access
Canadian Cultural Context (How to sound natural & polite)
- Letter (8.5×11) is the common paper size; some official forms require single-sided.
- Public libraries and print shops can scan/print and email PDFs—use privacy steps (log out, delete files).
- When sharing personal documents, use view-only links or password-protected PDFs.
Extra Mini-Patterns (plug-and-play)
- Print spec: “Please print on Letter, duplex, grayscale, stapled.”
- Scan spec: “Scan to PDF at 300 DPI with OCR, combine into a single file.”
- Share spec: “View-only link, expires in 7 days; edit access for [Name].”